The Town of Shrewsbury is seeking proposals for providing bill printing and mailing, online bill presentment, payment, and archival. Submit all sealed proposals to the Town Manager’s Office, 100 Maple Avenue, Shrewsbury, Massachusetts 01545-5398. Bids will be accepted until 10:00 AM EST on Tuesday May 30, 2023.

Proposals are required to be submitted in two parts; the submitted non-cost and cost proposals shall be returned in separate sealed envelopes marked accordingly. The exterior of the package or envelope must have the phrase in bold letters “NON-COST PROPOSAL FOR BILL PRINTING, MAILING, ONLINE PRESENTMENT, PAYMENT SERVICES” and “COST PROPOSAL FOR BILL PRINTING, MAILING, ONLINE PRESENTMENT, PAYMENTSERVICES”.

Hard copy submission is the only acceptable format; no email, fax, phone or internet submission will be allowed.

Copies of the specifications and proposal forms, including all documents incorporated by reference into the Request for Proposals (RFP), may be obtained on our website at www.shrewsburyma.gov/bids. You may view and download these forms as needed; however, please note that all submissions currently must be hard-copy.

Award of any contract pursuant to this procurement is subject appropriation, and will be of duration of three (3) years. This contract will expire if funds are unavailable, if the service is no longer needed, or the Town decides to terminate the services entailed.

The Town of Shrewsbury reserves the right to consider all proposals for 30 days after receipt thereof, and further reserves the right to reject any or all proposals; waive any defects, informalities and minor irregularities; to accept exceptions to these specifications; and make such awards or act otherwise as it alone may deem in its best interest.