Massachusetts Bids > Bid Detail

DFSMJ FY24 PubEd Conference venue, catering, A/V and overnight rooms/PubEd

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Agency: Commonwealth of Massachusetts
Level of Government: State & Local
Category:
  • V - Transportation, Travel and Relocation Services
Opps ID: NBD14609501279122933
Posted Date: Jan 20, 2023
Due Date: Feb 13, 2023
Solicitation No: BD-23-1021-DFS-DFS01-83495
Source: https://www.commbuys.com/bso/e...

Bid Solicitation: BD-23-1021-DFS-DFS01-83495
Responses Due in 23 Days, 13 Hours, 42 Minutes
Header Information
Bid Number:
BD-23-1021-DFS-DFS01-83495
Description:
DFSMJ FY24 PubEd Conference venue, catering, A/V and overnight rooms/PubEd
Bid Opening Date:
02/13/2023 10:00:00 AM
Purchaser:
Mary Joslin
Organization:
Department of Fire Services
Department:
DFS - Finance
Location:
DFS01 - DFS-Stow
Fiscal Year:
23
Type Code:
NS - Non-Statewide Solicitation
Allow Electronic Quote:
Yes

Alternate Id:

Required Date:
Available Date
:
01/20/2023 11:38:51 AM
Info Contact:
Contact Mary Joslin at (978)567-3131
Bid Type:
OPEN
Informal Bid Flag:
Yes

Purchase Method:
Open Market
Pre Bid Conference:
Bulletin Desc:
The Department of Fire Services is seeking to secure a location for the 2023 Public Fire and Safety Education Conference to be held in September 2023.
Ship-to Address:
Shipping/Receiving
1 State Road
Stow, MA 01775
US
Email: Julie.Walrath@mass.gov
Phone: (978)567-3100
FAX: (978)567-3144
Bill-to Address:
Accounts Payable
1 State Road
P.O. Box 1025
Stow, MA 01775
US
Email: dfs.fiscalaffairs@massmail.state.ma.us
Phone: (978)567-3100
FAX: (978)567-3144
Print Format:

File Attachments:
FY24 PubEd Score Card_Final 12-12-22.xlsx
FY24 PubEd requirements sheet_.docx
FY24 PubEd Conference bidders sheet~1.docx
Prompt Payment Discounts.docx
consig~32.doc
newmass-w9~8.pdf
newEFT-form~11.pdf
FY24 Public Education Conference RFR-2.docx
FY24 Public Education Conference RFR-2.pdf

Form Attachments:
Required Quote Attachments

SBPP (Small Business Purchasing Program) Eligible?:

YES

See SBPP requirements and exceptions at www.mass.gov/sbpp :
Item Information

Item # 1:

(
90-11-00-00-0000

)



DFS needs to contract with a conference facility in order to host a Public Education Safety Conference which will be 2 consecutive days in September of 2023 with approximately 300 attendees. The facility has to have catering, A/V services and overnight rooms. The complete list of specifications required, the bidders sheet and the scoring matrix are located in the attachments tab. Your facility will need to complete the bidders sheet or, if you chose to create one, it needs to be in the exact order and format as the one provided to be considered valid for review. When preparing a Quote in CommBuys in response to this Bid, you will be required to uncheck the No Bid box on any Item lines in order to create a valid quote and then complete and upload all the requested forms in the Attachments tab. DFS reserves the right to exclude a bid submission that doesn't comply with these requirements. The Commbuys help desk can be contacted at 888-627-8283 or Commbuys@state.ma.us for assistance in submitting your bid response. Job aids with step by step instructions are available for Sellers on the home page of Commbuys.

U N S P S C Code:
90-11-00
Hotels and lodging and meeting facilities



90-11-00-00



Hotels and lodging and meeting facilities



90-11-00-00-0000



Hotels and lodging and meeting facilities
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost

1.0




EA - Each














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